Job Description
Our ability to give world-class service and insight is a direct result of the quality of people who make up our Asia teams. A career at Coutts rewards and stimulates exceptional individuals to become the very best they can be.
We partner exceptional people; we need exceptional people.
Purpose of the Role:
To assist in the day-to-day running of all administrative matters and provide support to the Managing Director.
Key Accountabilities:
i.Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner. These include:
- Type-up reports, correspondence, and other documents
- Maintain office files
- Open, sort and re-distribute/respond to mails/e-mails
- Manage diary, IN/OUT tray, calls
- Take charge of team stationery stock
- Coordinate activities, meetings, etc.
- Administer and organize travel arrangements
- Complete expense claims
- Handle simple data analysis and compile monthly reports
- Develop presentation slides when required
- Manage joiners/ leavers processes
ii.Provide support to team meetings to ensure that the committees are provided with the resources to make effective decisions:
- Schedule and organize meetings, arrange venue, equipment and other support needed
- Prepare agendas, and coordinate meeting materials with business units
- Distribute meeting material prior to scheduled dates
- Maintain records of decisions and provide support with to regards to taking minutes
- Distribute these minutes within reasonable period following the meeting
iii.Perform other related duties, as & when required
- Support Asia Management team
- Co-ordinate meetings and travel arrangements for Divisional or Group Management/Visitors
- Confidential coverage of Management Office when required
- Attend to other ad-hoc administrative tasks at various forums within the firm.
- Collaborate with administrators on client-related events and invitations
The Individual:
- GCE 'O' and/or Polytechnic Diploma holder
- Minimum 5 years of experience supporting senior management
- Meticulous and able to multi-task across several different aspects of work at the same time
- Able to maintain confidentiality
- Creative and has initiative to suggest better ways to do things
- Ability to identify and analyse problems and provide solutions to fulfil the demands of the role.
- Proficient in MS Excel, PowerPoint, Word
- Flexible with time
- Able to be firm when necessary
- Able to work cordially, collaboratively with different personalities and at different levels
- High energy, dynamic and pleasant disposition
- Good verbal and written communications skills.
- High ethical standards.
We offer an excellent total compensation package, learning and development opportunities and a flexible benefit programme designed to help you manage and balance your own work-life priorities.
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